Weekend Boarders Trip Weekend boarders trip form 1General Details2Pupil Information3Costings4Meal Requests5Risk Assessment6Academic 7Student Hand Out Information8Confirmation & Signature Please complete this form when organising an academic trip – forms must be submitted 10 days in advance. After receiving the completed form, management will assess the trip & sign it off. Approval by Head of Boarding, please contact hob@buckswood.co.uk if you have any queries.Teacher in charge of trip(Required)Teachers email address(Required) Venue (please be specific)(Required)Date of trip(Required) DD slash MM slash YYYY Return date(Required) DD slash MM slash YYYY Departing from school at(Required) Hours : Minutes Expected return to school at(Required) Hours : Minutes Mode of transport(Required) Full list of staff attending(Required) Add RemovePupil list (please list all the students on the trip)(Required) Add RemoveNumber of students on the trip(Required)Number of staff on the trip(Required) Please complete relevant costing informationEntrance – pupil cost(Required)Entrance – staff cost(Required)How many meals are required?(Required) If the departing & return times of your trip means the pupils attending will miss a meal – please request packed meals. Please list below how many meals you require. These will be booked for you.How many Breakfasts do you require?(Required)How many Lunches do you require?(Required)How many Suppers do you require?(Required)What time do you require your packed meals to be ready?(Required) Hours : Minutes Packed meal special requirements (vegetarian, etc)?(Required) The next session is all about identifying & managing risk. Please visit Risk Assessment , complete it, and upload it below. Single File UploadMax. file size: 512 MB. Multiple File Drop files here or Select files Max. file size: 512 MB. Other risks: how will these be monitored?(Required)List existing controls or note where the information may be found: i.e. Ensure sufficient supervision, Clear guidance to pupils, Exploratory visits.(Required) Emergency numbers if separated from the group(Required)NameNumber Add RemoveTimings (rendezvous points)(Required)Normal School Rules apply; students must adhere to all rules/requests and follow the teacher’s instructions By ticking the box below, you the teacher responsible for this trip, agree to all the points raised in this form & the trip policy. You take responsibility for the welfare & safety of the students & the runnings of the trip. You also confirm that you will hand an up-to-date list of scholars on the trip to the admin building when leaving the school.I AGREE TO POINTS LISTED & SIGN(Required) Yes No Other PRINT NAME(Required)Date(Required) DD slash MM slash YYYY Checklist(Required) Student handout information completed – this must be given to all students on the trip Risk assessment completed First aid kit available? Medical information checked with nurses? Staff roles clearly defined All students to carry ID with contact numbers etc. Trip policy read & actioned? (this is always available from the administration building) Trip letter has been sent to parents/guardians? Check that Food has been booked with the kitchens Check that Transport has been booked with Matron Dietary requirements checked I have confirmed who has photo consent Select AllTravel back pack with medical kit and all of the following items included Summary of the activity or session with the expectations and outcomes Money or proof of payment for entrances Maps and directions Pupil roll Medical issues form Risk assessment Feedback form Educational worksheet Transport agreements Pack lunch or meal arrangements GDPR form (names of any students without permissions) List of relevant phone numbers for emergencies Money for coffee for leader and activity leader where applicable Consent(Required) I agree to the privacy policy.By submitting this form you agree for the personal data entered this form to be used & handled in accordance to our data protection/GDPR policy. Our data protection/GDPR policy can be viewed on our website.
