1General Details2Pupil Information3Costings4Meal Requests5Risk Assessment6Academic 7Student Hand Out Information8Confirmation & Signature9Checklist Please complete this form when organising an academic trip - forms must be submitted 10 days in advance. After receiving the completed form, management will assess the trip & sign it off. Approval by Mr Shaw, please contact mshaw@buckswood.co.uk if you have any queries.Teacher in charge of trip(Required) Teachers email address(Required) Venue (please be specific)(Required) Date of trip(Required) DD slash MM slash YYYY Return date(Required) DD slash MM slash YYYY Departing from school at(Required) Hours : Minutes Expected return to school at(Required) Hours : Minutes Mode of transport(Required) Forms group(Required) Full list of staff attending(Required) Add RemovePupil list (please list all the students on the trip)(Required) Add RemoveNumber of students on the trip(Required)Number of staff on the trip(Required)Will any of the pupils on the trip miss an activity or instrument lesson? Yes No Other If so, have the relevant staff been informed? Yes No Other Please complete relevant costing informationEntrance - pupil cost(Required)Entrance - staff cost(Required)How many meals are required? (theatre trips)((Required)Insurance (overseas trips)(Required) Yes No Other If the departing & return times of your trip means the pupils attending will miss a meal - please request packed meals. Please list below how many meals you require. These will be booked for you.How many Breakfasts do you require?(Required)How many Lunches do you require?(Required)How many Suppers do you require?(Required)What time do you require your packed meals to be ready?(Required) Hours : Minutes Packed meal special requirements (vegetarian, etc)?(Required)Other food requests (i.e. Tea/Coffee for Functions, Birthday, Assembly, Change of Meal Times) This section is all about identifying and managing risk. Please download, edit, save and return the risk assessments below that apply to your trip. There is a section at the bottom where you can 'drag and drop' the saved documents. This must be done before the trip can be approved in full.Please download and complete each of the following policies Visiting Cities and Towns Risk Assessment Visiting Heritage Sites risk assessment Coach & Minibus Travel risk assessment Day Trips risk assessment Overseas Trips risk assessment RA15 STVP 2018 - Coastal Visits Residential Trips risk assessment Ship & Ferry Travel risk assessment Train Travel risk assessment Visiting Places of Entertainment Cinema, Theatre etc. risk assessment Visiting Adventure Theme - Water Parks risk assessmentUpload Completed Risk Assessment Policies Drop files here or Select files Accepted file types: docx, pdf, Max. file size: 1 MB. Please upload all completed risk assessment policies. This section is about the academic purpose, aims & objectives of the tripAims & Objectives of the visit/activity(Required)Relevant classwork completed before visit(Required)Prep set for evening of visit(Required)Follow up work in class(Required) Please give written information to all the students on the trip - this information must be listed belowEmergency numbers if separated from the group(Required)NameNumber Add RemoveTimings (rendezvous points)(Required)Aims & Objectives of Trip(Required)Background information about place to be visited(Required)Specific Safety Rules (if any)(Required)Normal School Rules apply; students must adhere to all rules/requests and follow the teacher’s instructions By ticking the box below, you the teacher responsible for this trip, agree to all the points raised in this form & the trip policy. You take responsibility for the welfare & safety of the students & the runnings of the trip. You also confirm that you will hand an up-to-date list of scholars on the trip to the admin building when leaving the school.I AGREE TO POINTS LISTED & SIGN(Required) Yes No Other PRINT NAME(Required) Date(Required) DD slash MM slash YYYY Checklist(Required) Student handout information completed - this must be given to all students on the trip Risk assessment completed First aid kit available? Medical information checked with nurses? Staff roles clearly defined All students to carry ID with contact numbers etc. Trip policy read & actioned? (this is always available from the administration building) Trip letter has been sent to parents/guardians? Have you added the trip to the digital calendar? Check that Food has been booked with the kitchens Check that Transport has been booked with Matron Dietary requirements checked I have confirmed who has photo consent Select AllGeneral comments(Required)Consent(Required) I agree to the privacy policy.By submitting this form you agree for the personal data entered this form to be used & handled in accordance to our data protection/GDPR policy. Our data protection/GDPR policy can be viewed on our website.